Kathi Fairbend MS RPT

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Contents

Stretch Every Day

Shopping Tech Gadgets

Why I Walk

Thoracic Outlet Syndrome

Children's Backpacks

Clutter Hazards

Flip Flops

Golf Tips

Admin Professionals' Day

Accounting Hazards

Lighting Home Offices

Temporary Workspaces

Legal Workspaces

How to Buy a Keyboard

How Your IT Dept Can Prevent Injuries

Neck Pain and Computer Work

How to Buy a Laptop

Go Easy on Your Eyes

Raking, Shoveling, Sweeping

Blackberry Thumb

Stronger Abs, Healthier Back

Garden without Pain

Do Your Feet Hurt?

How to Adjust Your Car's Seat

Your Neck and Cold Weather

Fix Your Home Office

Avoid Pain by Stretching

Laptop Comfort

Top Questions from Information Workers and Computer Users

Home Study Spaces: Help Children Work Without Pain

Carpal Tunnel Syndrome

In Defense of Lunch: How Breaks Improve Productivity

Change Your Posture, Reboot Your Brain

Mouse Shoulder: Painful and Preventable

How to Adjust Your Chair

Protect Your Eyes at the Computer

 

Prevent and TreatHabits and EquipmentSercies and ProductsAbout Kathi Fairbend

 

Kathi Fairbend's Newsletter on Workplace Safety

 

December 4, 2008

Your Own Body: The Best Exercise Equipment

15 minutes every day, no huffing, no puffing

Millions of Americans rely on clinics, prescription medication, surgery, and alternative medicine for pain relief. But there is a simpler alternative: gentle stretching of all the large muscle groups of your body.

Wherever you are--at home, at work, even in your car--you always have easy and immediate access to one of the most powerful prescriptions for physical pain: stretching.

Stretching requires no special equipment and takes very little time.

Three Components of Fitness

When we think of "getting in shape," we tend to think of strenuous aerobic activity: jogging, playing soccer, working out on a stair stepper or elliptical machine.

This type of exercise is important for cardiovascular health. But there are three elements of physical fitness: flexibility, strength, and cardiovascular health.

Stretching can help you improve all three.

Flexibility. Muscles that are flexible are less prone to injury. Stretching for just 15 minutes every day can help you prevent or manage everything from chronic neck and shoulder pain to recurring athletic injuries.

Gentle stretching to a normal range of motion increase flexibility. There is no need to stretch to extremes.

Strength. Many people believe that they can get thin thighs and hard abs only by lifting heavy weights or doing hundreds of challenging sit-ups. But an easier exercise routine that you can perform regularly-meaning every day-actually can do more to improve overall strength.

Easy, simple stretches, performed regularly, slowly, and repeatedly build muscle strength and tone.

Cardiovascular health. You should stretch before and after aerobic exercise. By stretching, you reduce your risk of injury. And when you are not injured, you can keep up a regular exercise routine.

The American College of Sports Medicine suggests all adults should engage in 30 minutes or more of moderately intense physical activity daily. Note that "moderately intense physical activity" includes walking. You don't have to be an extreme athlete to gain cardiovascular benefits.

Stretching to Prevent Injury

Take 15 minutes every day to stretch the large muscles of your body: your trunk, your arms, your legs. Stretching these muscles helps prevent neck and low back pain-the most frequent and disabling injuries for computer users.

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November 6, 2008

My Holiday Shopping List: Tech Gadgets

What's naughty, what's nice

When you think about holiday shopping this month, you'll probably be counting pixels and toting up RAM and looking at connection speeds. On blogs and websites, in newspapers and magazines, tech experts will tell you what to look for.

I'm no tech expert, but I know a lot about handheld gadgets. All day long, patients bring them to appointments for swollen fingers and stiff necks and painful hands. So I see the rotten underbelly of a lot of new technology.

That gives me a different perspective on the latest toys. Here are my tips for holiday shopping:

  • Hold before you buy. Megabytes are important, but look for the model that feels most comfortable. Before you buy, hold the device in your hand and see how it feels.
  • Touch before you buy. Small is stylish, but be sure the keyboard or keypad or touchpad is big enough for your fingers.
  • Look before you buy. Look at different screens and see how they make your eyes feel.
  • Listen before you buy. Can you get headphones with that cell phone or iphone or PDA? Headphones take the strain off your neck.

Why I like the iPhone

  • You can hold the phone stable in one hand and use your dominant hand to key. Because the phone stays stable, you put less pressure on your fingers.
  • You use different fingers, not just your thumbs. Because you use more digits, you cut down on repetitive motions.
  • The touchscreen has virtual QWERTY buttons that are bigger than the real buttons on many smartphones. Larger buttons mean your hand is less tense.
  • You don't bang on keys, so your hands don't work so hard.

As with Eggnog, Use Moderation

Tech toys are fun. But, used excessively, most devices can cause injury. The New England Journal of Medicine has reported on "acute wiiitis." Too much Nintendo can cause tendonitis. And BlackBerry Thumb is a painful condition associated with PDAs and smartphones.

Choose devices that feel comfortable. Shop with the people on your gift list and let them try out different toys. And when you wrap your gift, include a nice card with this easy hand stretch:

  • Elbows touching your waist and pointed to the floor . . .
  • fingertips pointed to the ceiling . . .
  • wrist and fingers straight . . .
  • bend straight fingers at a right angle to the palm, bending at the knuckles closest to your palm.
  • It is more important to keep the fingers straight than to achieve the right angle.
  • Remember to keep your wrist straight.

Because shopping for things to put under the tree shouldn't be a painful experience.

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October 2, 2008

Why I Walk Every Day

And why you should, too.

Fall in New England is a wonderful time to start walking. Whatever your exercise program, you should walk outdoors every day. But don't take my word for it. Listen to these philosophers:

"Walking is man's best medicine."
Hippocrates, the Greek physician and founder of medicine knew his stuff. In the intervening 2,500 years, medical researchers have noted that walking reduces the risk of heart disease and diabetes, lowers blood pressure, wards off dementia, reduces obesity, and strengthens muscles.

"An early-morning walk is a blessing for the whole day."
Henry David Thoreau understood that walking is good not only for your body but also for your spirit. People who walk sleep better and have more energy. They have fewer symptoms of anxiety and depression.

"Walking is the best possible exercise. Habituate yourself to walk very far."
As Thomas Jefferson advised, make walking a habit. Try to walk every day at the same time. You can slip a few minutes of walking into a busy day by parking farther away or walking to the next-closest subway stop. There's more benefit in a half-hour walk every day than in a run once a week.

"Take a two-mile walk every morning before breakfast."
Harry S Truman knew that you can walk anywhere, even if you're the President. You don't need special clothing or equipment. You can walk in most types of weather. Walking is free.

"No problem is so formidable that you can't walk away from it."
Feeling stressed? Get outdoors. And Charles M. Schulz would suggest that you take Snoopy with you. If you don't have a dog, offer to walk a neighbor's pet. Or make a regular date with a human friend to keep you both walking every day.

"A penny saved is a penny earned."
Benjamin Franklin never drove but he would advise you to save gas. Save on medical bills, massages, physical therapy. Walk.

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September 4, 2008

The Computer Injury that Is Not Carpal Tunnel Syndrome

Is your little finger numb?

Many computer users worry about hand problems. People with hand pain or numbness often assume they have carpal tunnel syndrome (CT). But a less known problem could be the source of the pain.

Thoracic outlet syndrome hurts just as intensely as CT. It is caused by poor posture as you sit at the keyboard.

The good news is that these and other computer-related injuries will go away. With good posture and work habits, you can be pain free again.

What is Thoracic Outlet Syndrome?

The thoracic outlet is a space between your collarbone and first rib. Through that space go major nerves, arteries, and veins that supply your whole upper extremity.

Poor posture for a sustained period of time makes the thoracic outlet smaller and puts pressure on those nerves, arteries, and veins. This can cause pain, tingling, numbness, and weakness in your shoulders, upper arm, elbow, forearm, wrist, hand, and fingers.

What causes Thoracic Outlet Syndrome?

Anything you do that pushes your body into a "C" shape with your shoulders hunched forward can cause Thoracic Outlet Syndrome (TO):

  • Sitting hunched over a laptop.
  • Leaning forward at your desk chair.
  • Sitting in a chair without upper back support.

How is Thoracic Outlet Syndrome different than carpal tunnel?

Sitting at your desk, raise your elbows to shoulder height and point your forearms toward the ceiling. Your arms and your head should form the shape of a letter "E" lying on its side. If your hands feel odd or tingly, you could have or be at risk of TO.

In carpal tunnel, there is never any problem with little finger. In TO, there are symptoms in all of the fingers and all of the hand.

How can you prevent Thoracic Outlet Syndrome?

With correct posture and exercise, you can prevent or cure TO.

Posture:

  • Sit with your upper back against the back of your chair.
  • Hold your head straight.
  • Adjust your chair correctly.

Exercise:

  • Walk to strengthen the muscles at the front and back of your spine.

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August 7, 2008

Growing Bodies and Backpacks

How to carry the load safely

As they head off to school to learn 21st century mathematics and science, do your children look like Neanderthals, hunched over under a heavy load?

For growing bodies, backpacks that are too large or too heavy can lead to long-term back problems. If you're buying a new backpack this month, shop with these guidelines in mind:

  • The pack should fit your child. Don't buy a full-size pack for a first grader, expecting her to grow into it. With the shoulder straps adjusted, the pack should fit vertically between your student's shoulders and the top of their hips.
  • Choose a pack with padded shoulder straps. That takes stress off the shoulders].
  • Choose a pack with a waist strap, padded if possible. The waist strap keeps the load close to your child's body, reducing strain on the spine.
  • Choose a pack without wheels. Wheels are not a solution. They force the child to twist his or her spine, add weight and can cause falls on stairs.

Then, teach your child to use his or her backpack correctly:

  • Pack correctly. Backpacks should weigh no more than 10% to 15% of your child's body weight. The median weight for a 9-year-old boy is about 60 pounds; that means his backpack should weight no more than 6 to 9 pounds.
  • Load correctly. The heaviest items should be closest to the child's back.
  • Lift correctly. You daughter should use both hands and bend her knees to pick up the backpack. Put one shoulder strap over one shoulder and then the other.
  • Wear correctly. Both straps should be snug on top of the shoulders. Everyone, including fashion-conscious teens, should use the waist strap. The backpack should be against your child's back at all times. There should be no space between the pack and his back.

When wearing the backpack, your child should be able to stand and walk upright. Ears should be aligned over shoulders and shoulders over hips.

Many children visit the emergency room with neck pain and headaches from using backpacks incorrectly. And faulty posture during childhood causes wear and tear on the tissues of the spinal column, which can result in back pain later in life.

To prevent these problems, help your child to carry less and to carry a backpack correctly. Remind your children to wear both straps and to stand up like a 21st century man or woman.

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July 10, 2008

Clear Clutter to Sit Comfortably

A few minutes a day prevents injury and strain

In my visits to professional offices in Boston and its suburbs, I see a lot of messy desks. Clutter rears its ugly head at accounting practices, architects' offices, law firms, media companies, advertising agencies, universities, and technology companies.

When you're busy at work, it can be difficult to pause and get control of your clutter. But if you do, you'll work not only more efficiently but also more safely. Here's why:

  • Cutter forces you into uncomfortable postures. Twisting, stretching, and reaching causes muscle fatigue. Muscle fatigue leads to injuries.
  • Clutter causes breaks and sprains. Magazines and papers are slippery. Clean floors are safe floors.
  • Clutter makes it hard to sit correctly. For example, you can't use a footstool when the space under your desk is filled with shoes.

Throughout your work day, look around your office and make small changes to reduce clutter and its consequences:

  • Keep the things you use everyday nearby. For example, can you answer your phone without stretching?
  • Put infrequently used materials at a distance from your main workspace. Use high shelves or a bookcase on the other side of your cube for less-used items.
  • Look around before you leave for the day. Can you put one or two things away? Can you bring something home?
  • When in doubt, throw it out. Take 10 minutes before lunch to decide what you can throw away, recycle or bring home.

First steps to conquer clutter:

  • Send extra pens, pencils and clips back to the supply closet
  • Take dishes back to the kitchen
  • Return or dispose of unused dictating machines, postage scales, computer parts
  • Thin out extra shoes, clothing, water bottles, umbrellas

When you are working at your desk, you should be able to sit back in your chair with your shoulder blades against the chair. Keep your main workspace clear so you can sit comfortably.

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June 12, 2008

Summer's Most Avoidable Hazard

Fashion for cents but no foot sense

Flip-Flops. Klip-klappere. Chancletas. In every language, there seems to be a whimsical name for a flat backless sandal.

You see flip-flops on designers' runways. At the beach. In high school classrooms. On sidewalks in big cities.

They're inexpensive. Lightweight. Cool. Available in an endless selection of colors. Decorated with sequins or the logo of your favorite sports team.

What's not to like?

Between now and October, I'll see a staggering number of foot problems--and flip-flops will be to blame for most of them.

Here's why:

  • Trips and falls. Because the flip-flop's anchor is between your great toe and your second toe--not in the middle of your foot--you can lose your balance and slide off.
  • Breaks and bruises. Drop something on your foot, stub your toe. Ouch.
  • Aches and pains. Flip-flops provide no support for your foot, your legs, your hips, your spine.
  • Viruses and infections. Plantar warts, athlete's foot, blisters, cracked heels.
  • Stress on growing bones. It takes up to 18 years for the foot to fully develop. Flip-flops force growing feet into stressful positions.

Every time your foot hits the ground, it creates an impact up to your ankle, knee, hip, and spine. Take good care of your feet and your feet will take care of you:

  • Do wear flip-flops around the pool or in the yard.
  • Do vary the shoes that you wear.
  • Do buy new flip-flops frequently. When they are wearing unevenly or look out of shape, it's time for a new color.
  • Don't wear flip-flops on city streets or in airports.
  • Don't wear flip-flops 24/7.
  • Don't wear flip-flops when you are carrying heavy objects-like backpacks or groceries.

 

 

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May 15, 2008

The Secret to Improving Your Golf Game

What the pros might not tell you

A lot of people are afraid to play golf. They think it's bad for their backs.

But you can play golf safely and without pain if you pay attention to your posture.

This is the secret of today's title: If your posture is good, you'll play better. Good posture improves your swing.

Good posture in golf requires that you keep your spine straight . Don't curve your body into a C-shape with your head hanging down.

Stretch for a Smooth, Strong Swing

Golf, like every athletic activity, requires flexibility, strength, endurance, and the ability to relax. Stretching helps you keep your posture correct and your swing strong. Stretch before you play and between holes.

  • You need flexible strong hip muscles to turn your hips. Stretch your hip flexors by slowing raising your foot toward your buttocks. Hold your toes and feel the stretch in the front of your thigh.
  • You need strong trunk muscles to hold your spine stable. Pull in your abdominal muscles as you walk the course.
  • You need flexible and strong shoulder muscles to swing your upper arms. Reach your hands around your shoulders and give yourself a hug. For more stretches, see my video.

What Causes Golf Injuries?

For one thing, clubs. To avoid injury, treat your clubs like any heavy item: your printer, a big bag of garden mulch. Remember:

  • Keep heavy items close to your body.
  • Don't lift and twist at the same time. Looking straight ahead, first lift your clubs. Then turn.
  • Bend your knees to lift.

Golf Mania

Golf is good for you because it involves varied motions and walking. But sometimes, enthusiasm for the sport leads to injuries:

  • Play golf only when the temperature is above 50 degrees. In cold weather, your muscles don't warm up and you're more prone to injury.
  • At the practice range, vary your shots. To avoid repetitive motion injuries, don't practice the same swing 100 times.
  • No matter how eager you are to play, stretch first. Don't jump out of your car, sprint to the first tee, and swing. (Don't "grip" the club and "rip" your muscle.)

Best foot forward: Golf shoes wear out rapidly. If you play once a week, buy new shoes every season.

 

 

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April 10, 2008

April 23: Administrative Professionals Day

Thinking chocolates and lunch? Think again.

Administrative professionals day--which began as "Secretary's Day" in 1952--is perhaps the most observed workplace holiday. But it's not only about flowers, gift baskets, candy, and lunch.

For the April 23 observance, supervisors who want to recognize their support staff should think about ways to promote learning and professional development. By investing in training or workplace enhancements, bosses show that they value the contributions of administrative professionals.

From factories to schools to professional services firms to the White House, administrative professionals contribute at many levels and in many ways. They keyboard. They talk on the phone. They change the toner. They negotiate. They organize. They manage.

Frequently, these roles involve long hours in fixed positions, lifting heavy items, and working in cramped spaces. One way to show you really care about a coworker is to simply ask, "Are you comfortable?" This can be the start of a conversation about good ergonomic habits, which prevent workplace injuries.

Let's look at two workplace accessories that can create discomfort for people in administrative roles: the telephone and the printer.

  • Telephone. When you or your assistant talk on the phone, sit back in your chair as though keying. Make sure your shoulder blades touch the back of the chair. You should be able to reach 90 percent of everything you need without straining. Ideally, wear a cordless headset so you can move around.
  • Printer. Make sure you or your assistant is not sitting near a high-volume printer. Printers can be extremely unhealthy, and they are noisy and smelly. Printers should be located so you and your colleagues have to stand up to get to them. Walking to the printer is a good break from sitting in one position for a long time.

Remember, when you recognize your coworkers on April 23:

  • Flowers are nice. So is an ergonomic foot rest or a telephone headset.
  • Lunch is always welcome. So is an ergonomic assessment of your colleague's workspace.
  • Candy is delightful. So is a coworker who takes time to make sure that everyone in the office can work comfortably and feel valued.

To help them learn more about working safely, forward this newsletter to your coworkers. And take some time during Administrative Professionals Week, April 21 to 25, to help your colleagues adjust their work sites for comfort and productivity.

 

 

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March 7, 2008

For Accountants, One-Minute Solutions

No time? You still can prevent computer overuse injuries

Accountants have no time. With corporate tax returns due March 15 and individual returns due April 15, every minute counts.

Today's newsletter is super short to show that, whatever your time limitations, it's still possible to take good care of yourself.

Over the next six weeks, here are some quick things accountants can do to prevent injury:

  • Adjust your chair. Before you start to work in a new space, make sure your arms are parallel to the floor.
  • Sit back in your chair. Make sure your shoulder blades touch the back of your chair.
  • Use a book or a box for a footstool. When you sit, your knees should be higher than your hips.
  • Use a separate keyboard and mouse. Attach an outboard keyboard and mouse to you laptop.
  • Drink water. When your muscles are hydrated they are less prone to injury.
  • Get enough light. In hotel rooms, take time to adjust the lighting.
  • Take a break. Every hour, look up from your computer for 3 minutes. Stretch your arms. Relax your neck. Close your eyes.

Remember, two minutes of stretching is better than no stretching. A glance out the window to rest your eyes and refresh your spirit takes only 5 seconds. A quick stretch gives you stamina and prevents injury.

When you're working intensely, you can still take a moment for yourself. Because, as an accountant will tell you, every little bit adds up.

 

 

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February 7, 2008

Working at Home: Shed Some Light on the Subject

How to light your home office

Despite the long-ago invention of the electric light bulb, many of us work in the dark. Do your eyes feel dry? Do they ache? Do you constantly need to change the prescription of your eyeglasses?

If so, look carefully at the lighting in your home office or workplace. You can control three factors:

  • Is the room bright enough? Does the environment make you feel cheerful and invigorated?
  • Can you see to complete your task? Is it easy to read a book, find function keys on your keyboard, see a handwritten column of figures?
  • Is there glare coming off your screen? Do reflections make it hard to see the screen?

Room lighting

However much light you have in your home office, bring in another lamp. The home office is a stepchild, collecting cast-offs from around the house. Lighting is expensive, and frequently there isn't enough.

In my office, there are a task lamp, two standing lamps that provide ambient lighting, and two windows.

Ambient light should cast a sufficient glow. Library lights that illuminate a tiny circle on a desk or table do not provide ambient lighting.

Task lighting

To read fine print or see your keyboard, you need flexible task lighting. Depending on what you're doing, you should be able to adjust the light so it shines where you need it most. The best task lights:

  • Have an arm with an elbow.
  • Are sturdy enough to stay put when you position them.
  • Have a shade that cuts down on glare.
  • Don't get hot.

Glare

As you look at your monitor, do you see the reflection of a ceiling light or the outdoors behind you? Do you sometimes feel as if you're looking into a mirror? Here are some ways to cut down on glare:

  • Move your monitor so it is perpendicular to the window or light.
  • Turn off your overhead light and bring in a floor lamp.
  • Use a dimmer on your overhead light.

Quick Fix: If the lamp at your desk isn't providing enough light, put a book or two under it. When you raise the lamp, light disperses over a larger area.

 

 

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January 10, 2008

Temporary Office? Avoid Long-Lasting Pain

How to make casual workspaces fit

Are you spending less time at your desk these days?

If so, you're not alone.

Today's office workers are more mobile--even when they don't leave town. They work casually in a team meeting room. They share a desk with colleagues who work different hours. They use borrowed space at a client's facility.

This mobility adds up to better work/life balance, improved communication and teamwork, increased productivity.

But sometimes mobility can be a pain in the neck--literally.

If you've gone to the trouble to set up your workspace so that it fits your body type and work habits, it's no good if you never sit there.

Personalize Your Temporary Space

When you use different work spaces, you may carry a family photo with you. Similarly, you need to personalize every space by adjusting the height of your keyboard, the tilt of your monitor, the angle of your chair.

Pack a few items in addition to your laptop and cell phone:

  • Mouse. If you can only pack one item, bring a mouse. Using the built-in touchpad or trackball increases your risk of carpal tunnel syndrome.
  • Keyboard. Lightweight keyboards roll up for easy packing. Your hands will be more relaxed when they are not cramped.
  • Footstool. A collapsible footstool weighs 12 ounces and takes pressure off your thighs. No room in your bag? Borrow a fat book.

Before you start to work, adjust the chair. Most office chairs are adjustable, so this is the easiest and most important step. You should be able to keyboard comfortably with your forearms parallel to the floor.

When the chair is not adjustable, try arranging the furniture in a new way. In a conference room with a high table and soft, low chairs, you can sit on a fat book. In a hotel room, you might sit on an ottoman and put your keyboard on an end table.

Remember, you can bring these principles to your home office.

 

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December 6, 2007

Law, the Painful Profession

How can attorneys and paralegals counteract the effects of long hours and temporary work spaces?

Of all the professions, computer-related injuries seem most common among attorneys and paralegals. As I visit law firms to assist with office layout and equipment choices, I see a high proportion of attorneys in pain. Even third-year law students seem exceptionally prone to injury.

Put Perry Mason, Atticus Finch, and Ally McBeal in a courtroom together, and Attorney Mason would be nursing sore wrists, Attorney Finch would be complaining of neck pain, and Attorney Beal would be in denial: "That isn't going to happen to me."

What makes the law such a hazardous profession?

  1. Lawyers are driven by billable hours, and they sit for long periods of time.
  2. Lawyers work with lots of paper and thick documents.
  3. Lawyers frequently work on laptops away from their primary work area.

Here's how attorneys and paralegals can mitigate each of these factors:

Too much time in the chair. Attorneys experience back and neck pain because they spend so much time sitting. The compression force on the lower back is 100 pounds greater when sitting than when standing.

    What to do: Take time to adjust your workspace, including your chair. Sit back in your chair; don't hunch. Move around at least once every 35 minutes. Stand up to answer the telephone. Instead of sending an email, walk to a coworker's desk and chat. Try using a stand-up desk.

Paper everywhere. When I consult with lawyers, they are surrounded with paper. We may live in modern times but papers are on the desk and on the floor. Some attorneys are reaching from their keyboards down to the floor to look at documents that may be many hundreds of pages.

    What to do: Get an inline document holder and use it. When your monitor, documents, and keyboard all are centered around the same midline, you reduce strain on your neck. To review documents, sit at a desk, not your computer station. Use a reading slant to put your papers at an angle.

Ad hoc work spaces. Especially while traveling, attorneys keyboard in places not meant for computer use: The hotel cocktail table puts a strain on their wrists. The too-soft, too-low conference room chair puts pressure on their backs. The constant use of PDAs for hundreds of emails makes their hands hurt.

    What to do: Even if you expect to borrow a desk just to answer a few emails, take a moment to adjust the borrowed chair so you have correct posture. Put your laptop on a surface at the right height for keyboarding, and raise the back about an inch and a half with a book. With the intensity of legal work, a few emails can turn into hours crouched in an uncomfortable position.

To learn more about lawyers and repetitive motion injuries, visit my website.

 

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November 1, 2007
Try Keyboards Before You Buy

Keying for eight hours is like walking 10 miles

People frequently ask me what keyboard is "best." Sometimes a paralegal with wrist pain hopes a new keyboard will make the pain go away. Or a computer programmer wants to know the benefits of a colleague's spiffy-looking keyboard. Or an accountant is finding an aging keyboard harder to use.

For all these individuals, the most important message is: no one size fits all. The best keyboard for you probably won't work for your neighbor in the next cube.

You can find all shapes and sizes of keyboards. Each person needs to find a keyboard that lets him or her work without putting stress on shoulders, elbows, wrists, fingers, and thumbs.

So you need to test drive keyboards. You can't buy a keyboard by looking at a photo in a catalog or on a website.

Here are some ways to evaluate a keyboard:

  • Sit back in your chair. Are you able to reach the keyboard with your back against the chair and your arms at your side? Some keyboards have rigid wrist rests that force you to reach forward. That's a posture to avoid.
  • Keep your shoulders broad. If you're hunching forward to key, pull the keyboard closer to your body.
  • Center your body on the GBH keys. If you're not comfortable, try angling the keyboard toward one side or the other.
  • Pull your elbows in. If your elbows are sticking out, try another keyboard.
  • Make sure your hands feel comfortable. Some split keyboards have a very large space in the middle. If you're a small person, this can be tiring.
  • Look for flexibility. Any position, no matter how comfortable, can become a strain after a full morning's work. Look for a keyboard that you can adjust over the course of the day.
  • Keep your mouse close. Keyboards with separate number keypads force you to reach farther for the mouse. Most people don't use the number pad enough to justify that constant reaching.
  • Customize the fit. Does your keyboard have feet? Raise and lower them to try different positions.
  • Wireless doesn't make bad posture OK. Wireless or wired, use correct posture to avoid injury.

Ironically, people with repetitive keying injuries are not necessarily fast typists. Awkward postures and sustained positions-not speed-create computer-related injuries.

By adjusting your keyboard to encourage good posture, you eliminate one source of injury. By making slight changes to the angle and position of your keyboard over the course of the day, you change your position and eliminate another.

 

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October 4, 2007

IT: First Line of Defense Against Computer Injuries

Small changes can make a big difference in comfort

Last week, I visited a major law firm. One IT staff member had piled extra shoes under her workstation, tangling the cords so she couldn't pull her keyboard forward. Piles of cord spaghetti were everywhere.

Before long, I was sitting on the floor, untwisting cables.

When you pay attention to all aspects of your workspace-even the cables-you can work more comfortably. When cords can move freely, it's easy to keep your keyboard and mouse in the best positions.

IT staff members with lots of computer knowledge but little experience with muscles, tendons, joints, and bones can spread safe work habits throughout an organization. When IT staffers pay attention to ergonomics, they and their colleagues stay healthy. And I stay off the floor.

Here are some ways your IT department can help prevent injuries:

Location, location, location. Expect IT to help you find the best place for your machine. If your workspace has a window, your monitor should be perpendicular to the window. In many offices, the location of electrical outlets determines the location of the computer workspace. Choose the most appropriate spot to work, then, if necessary, request that cabling and electrical outlets be changed.

Positioning. Expect IT to help you sit correctly. If a technician drops a machine on your work surface, be sure to check that monitor, keyboard, and your body are centered on the same line. If your equipment is too heavy to move, IT should reposition it.

Cord control. Expect IT to make it easy for you to change positions throughout the day. When cords are tangled and twisted, you lose flexibility to adjust the position of your equipment. IT can help you untangle and control cords.

Equipment trade-ins. Expect IT to help you choose equipment that suits your size and work habits. Even though your keyboard makes you uncomfortable, it might be just fine for the person down the hall. IT can help you exchange equipment.

Cleaning. Expect IT to help you keep your equipment clean. IT can clean your equipment or show you how. For example, request screen wipes to clean your monitor.

For smaller businesses or at home, when you have to be your own IT department:

  • Look at your room. Determine the ideal spot for your computer, regardless of furniture, cable, and outlets. Try to get your monitor 90 degrees to natural light.
  • Look at your workstation. Make sure your monitor, keyboard and chair are centered on the same line.
  • Look at your cables. Are they twisted? Can you take advantage of their full length? Remember, your keyboard and mouse should be as close to your body as possible.
  • Look at yourself. Are you sitting in the chair, not on it? Sit all the way back in the seat and keep your shoulders back.
  • Look at the dust! Buy a can of duster to blow all the dust and grit out of your keyboard. Clean your screen every day.

Learn more about keeping your home office safe and efficient at below.

Time to move?

Your computer is easy to move. When you take time to adjust your computer's location, you can work more comfortably and prevent injury and eye strain.

 

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September 6, 2007
Crack! Twinge! Ouch! Time to adjust your workspace

Simple strategies to relieve that pain in your neck

When I visit businesses to talk about workplace safety, people want to talk about their necks.

Computer workers tell me, "I've been to the doctor" or "I've had x-rays" or "I'm starting physical therapy next week."

There's a reason for all this pain. On my visits to offices in Boston and around New England, I see people working in postures that strain their necks and spines:

  • Accountants perched on the edge of their desk chairs.
  • Attorneys craning their necks to see a too-high monitor.
  • IT professionals reaching over manuals to keyboard.
  • Receptionists twisting their heads to see paper documents.

That's the bad news. The good news is that very small changes to the relationships among your body, your chair, your monitor, your mouse, and your keyboard can lead to a large improvement in how you feel.

So if you are in pain--or want to avoid future injuries--here are some ways you can adjust the way you work.

Sit back in your chair. Use a footstool (or put a fat book on the floor) so you don't slide forward.

Keep your keyboard close. Adjust the relationship between your keyboard and your body so you elbows fall at your sides and you're not reaching forward.

Center your monitor. Your monitor should be straight ahead, centered on your keyboard. And make sure you're not craning your neck up or down. Of computer workers I see with neck pain, 100% have the monitor positioned either at the wrong height or off to one side. See my website for an illustration of the correct position.

Use a document holder. If your work requires that you refer to paper documents, use a document holder that is in line with your monitor so your eyes--not your neck--do the work.

Once a month or so--for example, every time you receive my newsletter--check your office setup to make sure you're still working safely. Equipment gets moved, you get busy, the next thing you know, your neck hurts at the end of the day.

Notice that I haven't said a word about buying new equipment. Modest changes in your position and your relationship to your equipment often make all the difference.

Read more about preventing neck pain below.

 

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November 30, 2006

Laptops Under Your Tree?

How to buy and use a laptop without hurting your neck, hands, or shoulders

Laptops are a popular gift because they are so convenient.

And, used correctly, laptops are just as safe as desktop computers. Repetitive-motion injuries are caused by working in an awkward posture over a sustained period of time—not by the choice of one type of equipment over another.

Laptops don’t cause injuries. Using laptops incorrectly causes injuries.

So if you’re shopping for a laptop this month, ask yourself these questions:

  1. Are you and your laptop going to travel or will you be working primarily at home? If you’re going to travel, choose a sturdy machine that can stand up to abuse.
  2. What is the total weight of your “lightweight” laptop? Count up those extra batteries and power cords and measure overall weight, not laptop weight.
  3. Does the keyboard fit your hands? It’s OK to buy your laptop online, but find a way to test the keyboard first.
  4. Is there space in front of the keyboard to rest your palms? This makes the machine more stable, which puts less strain on your muscles and tendons.
  5. Do you feel comfortable with the touchpad or integral mouse? A design that forces you to raise your wrist up high and point your finger down puts you at risk for carpal tunnel syndrome.
  6. Do you have enough battery life to make it worthwhile to haul around the laptop? You don’t want to carry that extra weight if the battery has a life of 30 minutes.
  7. Will you be able to attach a separate display, separate keyboard and separate mouse for prolonged use? “Prolonged” means more than one day.

When you’re shopping, choose the largest and brightest screen you can afford. Better image quality is easier on your eyes—and you won’t contort yourself into odd postures to see the screen.

To assure healthy posture, think carefully about where you will use your laptop. Curled into a “C” shape on your bed is not a good choice.

First, sit so your hips and back are supported. Then, position the computer on a desk or table. You may want to stand if that is less awkward for your hands and neck. Visit my website for more tips on correct posture for using a laptop.

Plan ahead to carry your laptop safely. For travel, choose a lightweight carrying case with both a handle and a shoulder strap. Or choose a backpack—but carry it on two shoulders to distribute the weight evenly.

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November 2, 2006

Change your clock, go easy on the eyes

Don’t “fall back” into bad habits that lead to eye strain

Now that dusk falls before the workday ends, it’s time to take a look at the lighting in your office.

Proper lighting helps you avoid eye strain. Headaches, blurry vision, watery eyes, any pain or tightness, any burning, any discomfort—all these are symptoms of eye strain.

To work comfortably after dark, take a look at the overall lighting of the room, the lighting for your particular task, and the relative position of lights and your monitor.

Eliminate screen glare. Light reflecting off your monitor is one of the major causes of eye strain. For eye comfort, make sure there is no light source directly behind you. Keep your monitor and chair perpendicular to the window or other light source.

Eliminate direct glare. Too much light shining directly into your eyes could come from a ceiling light or a room lamp directly behind your computer or, in daytime, a window. Move your computer so you’re not looking straight into the light.

Don’t work in a cave. Don’t use a computer in a dark room. Light the room with a floor lamp or large desk lamp. As you get older, you’ll want more and more light in the room.

Light your task. Use a task lamp with an adjustable arm to light your papers or books or copy stand. If you must use a desk lamp without a moveable arm, make sure the lamp is high enough to disperse adequate light.

Play with your monitor’s settings. You can change the size of the font and the background color.You can adjust brightness. Anything that mixes up what you see will give your eyes a break.

Here are some other ways to go easy on the eyes:

  • Wear the correct glasses. Do not look at a screen with bifocals. If you constantly tip your head up to see the screen, you’ll get a sore neck and shoulders.
  • Follow the 20-20-20 rule. After 20 minutes at the computer, look 20 feet away for 20 seconds, so different eye muscles are forced to work.
  • Look straight ahead. Sometimes eye strain is caused by dryness. If your monitor is too high and you have to look up, your eyelid covers less of your eye and the surface drys out. Lower your monitor or raise your chair.
  • Clean the screen every day. Wipe off with a soft wipe before you take your first sip of coffee.

These factors also apply to children. They will be using computers for many more years than we will. It’s important that they establish good habits now.

 

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September 14, 2006

Sprucing Up for Fall

How to rake, mop, hoe, shovel and sweep

With the change of seasons comes a whole range of “long-pole” activities: raking, pruning, mopping, cleaning the pool, getting cobwebs off your ceiling, and, eventually, snow shoveling.

All these activities stress your body because it’s easy to overextend or twist.

Therefore, the rule for long-pole activities is to stay close to what you’re doing. If a leaf is just out of reach, walk down the edge of the pool. If you’re pruning a tall shrub, stand on a footstool. If you’re shoveling snow, get close before you lift.

Here are some things to remember as you tackle your fall chores:

  • Stretch first. Household work and gardening are athletic events. Before you rake or vacuum, do your daily stretches.
  • Stand straight. Take the time to get your body into an upright position. Check that your ears are over your shoulders over your hips. When you’re sweeping, step into your work.
  • Work close to your body. Keep your elbows near your waist. If you’re cleaning the pool, keep your hands close to your body and low.
  • Move into your task. Your feet and the pole should move in the same direction. Keep the pole in front of you, not off to the side.
  • Go with the flow. Take advantage of gravity: rake downhill and rake with the wind.
  • Pull your stomach in. Your abdominal muscles stabilize your spine and prevent strain on your muscles, tendons, ligaments, and joints.
  • Vary your activities. Divide your raking into raking and bagging and dragging. Take a break to avoid injury.
  • Use the lightest tool. A lighter tool with a rubberized grip creates less stress on the body and is more efficient.

Looking ahead: The dreaded shoveling

Shoveling snow is the worst outdoor activity you can do. That’s because you have to get rid of the snow. You're lifting a heavy load outside of your center of gravity. Be sure to step in the direction that you shovel. Don’t twist. Put the snow down in front of your body. Don’t throw it off to the side.

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August 10, 2006

PDAs and the Price of Convenience

Is convenience on-the-road making your thumbs hurt?

Have you seen the comic strip about a teenager who sends hundreds of text messages? By the last panel, she holds aloft a throbbing, bandaged thumb, six times normal size. The joke: She has “carpal thumb-el” syndrome.

While people smile at the idea of what is often called “Blackberry thumb,” sore thumbs are not a laughing matter. For sufferers, thumb tendonitis can be total agony. This is a repetitive motion injury associated with portable devices like PDAs and phones.

You probably associate repetitive motion injuries, like carpal tunnel syndrome, with desktops and laptops, but they are invading the handheld world. As the number of mobile devices increases, more people have sore thumbs.

Fortunately, these devices—like any tool—can be used safely and ergonomically. Take a little care, and you can enjoy their convenience in comfort:

  • Send short messages: Use your device as it is intended, to send and receive short messages. Type documents at your computer workstation.
  • Hold steady: When the device bobbles, you move your thumbs more—and more rapidly. Avoid extra movement by holding steady. Use all eight fingers to support your PDA while you type. Hold on with two hands.
  • Remember: These are accessories, not your primary computer or your primary means of communication.

Take breaks and stretch to prevent injury

In addition, the principles that prevent injury when working at computers or gardening also apply to using your mobile device:

  • Limit your time: Don’t use your PDA or cell phone for more than 20 minutes at any one time.
  • Stretch: This easy forearm stretch is good for your hands, too.
  • Correct your posture: Are you curled into a “C” to use your phone? Keep your arms at your side and your head up. Don’t hang your head.
  • Put it down: Look out the window. Chat with a colleague. Think about the big picture. It’s good for you.

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June 15, 2006

Bathing Suit Season and Your Abs

Pull in your stomach to look and feel better

Today, I’m going to tell you how to make your stomach disappear. Just in time for bathing suit season.

Contrary to what you might have heard on late-night tv, you don’t need a machine or a muscle stimulator. Just pull in your stomach muscles.

Sounds too simple to believe, doesn’t it? But if you do this, you’ll see results.

In addition to looking better, you’ll feel better. That’s because your abdominal muscles have many important functions. They stabilize your spine. They support your internal organs. They help you maintain good posture—which prevents strain on muscles, tendons, ligaments, and joints.

If you pull in your abdominal muscles:

  • When you lift a box, your spine is supported and protected.
  • When you put on stiletto heels, you won’t be thrown forward.
  • When you walk uphill, you can maintain an upright posture.
  • When you walk or run or lift or carry, you’ll be less likely to tire.

To look good and feel good, here are three things you can do:

1. Pull in your stomach.

Pull in the low, deep muscles that do not affect breathing. You can do this 24 hours a day. You can do this while standing, sitting, or lying down. Pull your abdominals away from your belt; pull your stomach away from the zipper on your trousers.

2. Get results from your situps.

  • Roll up s-l-o-w-l-y. Roll down s-l-o-w-l-y. Stay in control. Don’t let momentum take over.
  • Think about pulling your muscles away from your belt. Don’t use your hips to lift.
  • When you finish, your abs should feel slightly fatigued.
  • 40 situps are plenty. If you’re doing 100, you might be using muscles other than your abdominals. Slow down and work on form.
  • Use my video to check your form.

3. Avoid machines if possible.

If you can’t resist, two are best: the ab slide and the torso track. But you can get the same–or better—results with slow, careful situps.

Now wear that bathing suit with confidence.

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May 11, 2006

April Showers, May Flowers, Painful Hours?

 

How to garden on Saturday so you avoid aches and pains on Sunday

Gardening can be hard on your body. Just like any athlete, you need to prepare. Stretch. Drink plenty of water. Use good posture to avoid injury.

Here are some ways to protect the best tool you have in the garden: your own body.

Vary your tasks. Go outside with more than one task in mind. That way, you’ll avoid the punishing, repetitive motions that cause injury. Weed for 20 minutes. Rake for 20 minutes. Prune for 20 minutes. Next, drink some water and admire your work.

Get dirty. Things in the garden are awkward, heavy, dirty, and wet. People have a tendency not to get close enough to what they are doing. When you’re carrying an object, hug it close to you—no matter how dirty.

Don’t overreach. Pruning above your head puts a lot of pressure on your shoulders. Use your arms in a box, from shoulder to hips. If you need to reach above your shoulders, stand on a ladder or step stool.

Avoid bending. The more you keep your ear over your shoulder, the better. So use a longer handled weeder or hoe, and stand up straight.

Step in the direction you shovel. Don’t lift and twist.

Choose the right tool and supplies

No tool is “ergonomic” on its own. The way you use a tool to perform a task without stressing your body is ergonomic. The right tools lets you keep your wrists straight, your back erect, your shoulders relaxed.

  • Use a cultivator to weed. Repetitive twisting leads to carpal tunnel syndrome. To pull up more than one weed, use a tool that lets you avoid extremes of motion.
  • Use a wheelbarrow or garden cart. For heavy items, take time to fetch the wheelbarrow. It will save you pain later.
  • Buy smaller bags of mulch and seed. If you’re gardening alone, buy the smaller, more manageable sizes. You might spend more money, but you’ll save your back.
  • Wear gloves that fit. Gloves protect your hands. But gloves can decrease sensation and strength. So choose form-fitting, lightweight gloves.
  • Wear sturdy shoes. To stand on uneven ground and carry heavy objects, you need your most supportive shoes.

Safety tip: If it’s been more than 10 years, get a tetanus shot.

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April 6, 2006

Best Foot Forward

When the shoe fits, your whole body benefits

If you’ve been hiding indoors during the winter, now is the time to get outside. Walk for pleasure. Walk to lose a few pounds. Walk to raise money for charity. Walk to prevent or ease back pain.

When you walk, remember to take good care of your feet. They act as shock absorbers for your whole system, protecting your ankles, knees, hips, and back.

When your feet are hurting, your gait suffers. And a change in your gait affects the mechanics of your spine.

Most foot pain derives from mechanical problems. Therefore, a few simple stretches can help you mobilize and strengthen your feet. Everyone should stretch and strengthen toes, feet, calves. Here’s how:

Gain flexibility in your ankles. Work on increasing up-and-down motion. Point your toes toward your nose and then away. Repeat. Make circles with your ankles. Now reverse direction and do it again.

Strengthen your feet. Curl your toes under so you can see the five knuckles across the top of your foot. Every time you curl your toes, you strengthen the muscles that support the plantar fascia. Balance on each foot for 60 seconds.

Stretch your toes. Increase the spaces between your toes. Relax and repeat. Sometimes this takes practice, but keep at it and you’ll succeed.

Your shoes also help to keep your feet healthy— or not. If your feet feel tired and achy at the end of the day, it could be that your shoes are:

  • Old. Look at your shoes. Are they lopsided? Have they lost their original shape? Are the heels worn down? Like the tires on your car, footwear must be replaced.
  • Overworked. Also like tires, footwear must be rotated. Different shoes make you use the muscles of your feet differently, preventing the overuse that leads to injury.
  • Ill-fitting. Get your feet measured every time you buy shoes. If your shoe fits in the front but is too big in the back, make a change.
  • Weak. The shoe should be strong at the heel counter, the part behind your heel that holds it steady.
  • Ill-suited. Maybe your shoes don’t fit the activity. Don’t wear sandals all day. In moderation, these shoes are fine.

Remember: Warm up your feet for the day. Pedal your feet up and down before you get out of bed.

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February 28, 2006

Driven to Distraction

When you adjust your car seat, keep in mind two goals: comfort and safety

Like any prolonged activity, driving with incorrect posture can lead to injury and aches.

When driving, your posture should be just the same as your posture when you sit at your keyboard. Your ears should be over your shoulders, which are over your hips. And your knees should be level with your hips or slightly higher.

Your spine works harder when you are in a moving car. That’s why even a 20-minute ride can be torture in a poorly adjusted seat.

Adjust your seat to encourage good posture, and you’ll be more comfortable all the time and safer in an accident:

Adjust the depth. Get your hips way back in the car seat and make sure your thighs are supported.

Adjust your distance from the pedals. When your foot is on the gas pedal your knees should be slightly higher than your hips.

Adjust the angle. Bring the back of your seat up so your lower back is against the seat. Your shoulder blades should be against the back of seat.

Adjust the head restraint. Make sure the restraint protects you from the ears down. If you can’t get your head near the head restraint, the back of your seat may be set at too much of a recline. Make your seat upright. If the head restraint pushes your head forward, change the angle of the restraint.

Adjust the arms on the driver’s seat. Lower them so they do not push your shoulders up and you can keep your elbows close to your side.

On the road:

  • Keep your hands at 9 and 3 and your elbows at your side. This helps prevent neck pain.
  • If you car has an automatic transmission, put your left foot flat on the floor. This supports your lower back.
  • No pillows behind your back! Pillows reduce support for your thighs and move your neck away from the head restraint.
  • Take frequent brakes—every 45 minutes to one hour when you’re on a long trip. Get out of the car and walk around. Change the distance of the seat from the pedals. Stretch your hip flexors (as shown on the DVD/video, “Stretch Away Back Pain”).
  • When you rent a car, adjust the seat before you drive away.

Remember: Children sit in the back seat. And buckle up. Seat belts save lives.

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January 26, 2006

 

Baby It’s Cold Outside: Your Neck and Winter Weather

Featuring the answer to the question: How do people with neck pain change a light bulb?

Do you see yourself in any of these complaints?

  • I just got off the plane, and I can’t move my neck.
  • I’ve been using the computer on the weekend, and my neck is really stiff.
  • I’ve been wrapping presents on the floor, and I can’t move my neck.
  • I fell asleep on the couch, and I can’t move my neck.
  • I was drying my hair, and I wrenched my neck.
  • It’s so cold that my neck hurts.

At one time or another, just about everybody has some neck pain.

Your neck is part of your spine. Unless you’ve been in a major accident, neck pain often results from using your neck or spine in a poor manner for a long time. Poor posture and poor work habits often are at fault.

Fixing your neck is like fixing the chimney on the house. You have to look at the foundation. That means good posture and a safe work environment.

Here are some ways to prevent and treat neck pain:

Stand and sit up straight. Keep your ear over your shoulder over your hips. To check your sitting posture, see the picture at my website.

Pull your stomach away from your belt buckle. Use your abdominal muscles to support your spine. That leaves less work for your neck.

Work in a box from your shoulders to your hips. If you need to reach below your hips, kneel down. If you need to reach above your shoulders, stand on something. (Hint: Think about today’s riddle.)

Strengthen your shoulders. Strong shoulders take strain away from your neck. See the E-W exercise in my DVD/video, Stretch Away Back Pain, for a way to strengthen your shoulders.

In cold weather, wear a scarf. When you tense your neck, you pull your head forward. An adult’s head weighs 20 to 30 pounds. By leaning forward, you put 90 pounds of pressure on your neck, upper back, and shoulders.

Take a walk. Walking is the only form of exercise that uses the muscles in the front and back of your spine symmetrically. Remember: ears over shoulders over hips.

Sleep on your side or your back. If you must sleep on your stomach, never use a pillow under your head. When on your back or side, try to keep your neck in line with the rest of your spine.

When driving, keep your hands low. No higher than 9 and 3.

If you wear bifocals, use separate full-lens computer glasses. Otherwise, you’ll tilt your head back to see the screen.

Use your hand to hold the phone. Not your chin.

Remember: what’s good for your spine is good for your neck. Ears over your shoulders over your hips.

P.S. Answer to today’s riddle: People with neck pain (and those who want to prevent neck pain) use a stool or ladder to change a light bulb. When you arch your neck to fix a light bulb, you give yourself a mini-whiplash. To prevent neck pain, don’t work with your arms above shoulder level.

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December 8, 2005

Today’s newsletter describes no-cost improvements you can make to your home office.

New Year Resolutions for Your Home Office 

Take a hard look to prevent injury

You’re probably spending some time in a home office or at a home computer station this December. Computers aren’t just for “work” anymore. We shop online, manage finances at the computer, and share photos with family and friends.

You may use a home computer for only a few minutes every day. So it’s easy to assume that your home office setup is unimportant.

But cumulative stress injuries are just that—cumulative. Working in bad position 10 minutes here and 15 minutes there has cumulative negative effects on your entire musculo-skeletal system: your muscles, tendons, ligaments, nerves, blood supply, and joints.

That’s the bad news. The good news is that you can take seven simple steps to improve your office environment and make it safer. They won’t take you much time. They won’t cost you any money. Here’s how:

Cut the clutter. You can’t arrange your office if you have clutter. The next time you step into your home workspace, take a look around. Find five things that you can put away or throw out. Do that every time you get ready to use your home computer, and you’ll start to see a difference.

Separate desk work and computer work. Are you stretching across a pile of papers to keyboard? Are you reaching across your keyboard to write? You should not be reaching, either to keyboard or to write.

Move your papers to the side or to another writing surface. Where you write and where you compute should be two separate spaces.

Look at your monitor. If you’re squinting at your screen, you’re probably bending forward to see. It’s important to keep your shoulders back. Use the buttons on your monitor to change the brightness and contrast of your screen.

  • If you’re working at night, you want more brightness and more contrast.
  • When working in daylight, you need less.

Play around with these settings and you’ll be more comfortable.

If your monitor has no adjustment buttons, you can use the Control Panel in Windows. Double click “Display” and then click on the “Settings” tab to make changes.

Look at your lighting. If the lamp at your desk isn’t providing enough light, put a book under it. When you raise the lamp, light disperses over a larger area.

Move your printer. Do you stretch to pull papers out of your printer? You should have to stand up and walk to your printer. That way, you build breaks into your computer time, and you don’t overextend to reach the printer.

Redeploy an old encyclopedia. Do you have a footstool? A good thick book can do the job. The book acts as a footstool to take pressure off your spine. Your knees should be higher than your hips.

Think about your posture. For a reminder of correct sitting position, see the illustration on my website.

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November 17, 2005

Today’s newsletter describes the most important thing you can do to prevent and heal computer overuse injuries.

Stretching for the Computer Athlete

Prevent injury in 15 minutes per day

Cornell University research has found that keying for 8 hours is, for your fingers, equivalent to walking 10 miles for your feet.

If you are keyboarding every day, you need to prepare like an athlete to prevent injury: Stretch. Drink water. Take breaks.

By “stretching,” I mean taking 15 minutes every day to stretch the large muscles of your body: your trunk, your arms, your legs. Stretching these muscles helps prevent neck and low back pain—the most frequent and disabling injuries to computer athletes.

Here are some pointers to help you work stretching into your daily routine.

Who should stretch? Everyone should stretch: children, adults, men, women. If you have an injury, you should be stretching and strengthening the site of the injury.

When is the best time to stretch? First thing in the morning, stretch for 15 minutes.

Do I have to stretch first thing in the morning? People who stretch in the morning are most likely to stretch every day. But as long as you stretch every day, the time doesn’t matter.

How can I make time to stretch? Link stretching to some other activity. For example, stretch while you watch the evening news on TV. Do three quick stretches before you eat lunch.

I forget to stretch. Keep at it. It takes 21 days to make a habit. Set an alarm to remind you. Post a note on your computer.

Where should I stretch? Anyplace that is convenient for you: living room, bedroom, hotel room, office.

Do I have to lie on the floor? To stretch your back, lying on the floor is most effective. But you can do many helpful stretches while sitting or standing.

I don’t have 15 minutes. Then stretch for 5. Even 5 minutes a day will make a difference— and that’s far more effective than 35 minutes of stretching once a week.

Start right now. Visit my website now and follow the instructions for a quick forearm stretch. That wasn’t so hard, was it? Do it again tomorrow.

Get help. Through December 31, my DVD/video “Stretch Away Back Pain” is on sale: two for the price of one. An assistant guides you through the stretches, showing you proper pace and technique. Call me, (781) 899-6289, or visit my website to order.

Your Goal for December: Stretch Every Day.

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October 27, 2005

Safety On the Go

It’s called a laptop. But you don’t have to use it on your lap.

Laptop computers are terrific. I use one myself.

But if you’re curled into a “C” shape around your computer, you’re courting injury. Work on an appropriate surface—not your lap.

Here’s how to use a laptop in common situations:

At your desk

  • Use an external mouse. When you use the built-in touchpad or trackball, your wrist bends and you close the carpal tunnel.
  • Sit back. Slant your desktop, so the back of the laptop is an inch or so higher than the front. When you sit back, your eyes should fall in the middle of the screen.
  • Use a footstool. This takes pressure off your thighs.
  • Attach an external keyboard. Cramped fingers put you at risk for injury.
  • Put your laptop on a platform. With an external keyboard and platform, you can sit back without hunching.
  • Use a document holder. Your documents should be to the side but in the same plane as the screen.
  • Use a docking station. Then you don’t have to fiddle with cords when you return to your desk.

In the airplane

Use the tray table, not your lap.

At the coffee shop (and in the airplane)

Keep your laptop screen pushed back—at greater than a right angle. If necessary, get a privacy screen that clings like a piece of plastic wrap. You’ll sit straighter, without hunching.

In the car

A lap desk—a pillow with a board on top—will make you more comfortable. And remember to keep that screen pushed back.

On a couch

Ouch—no support for your spine. A fire on the hearth can make that couch irresistible, so put a pillow on your lap and the laptop on top. But keep it short.

On a bed

Sit against the headboard with the laptop on a pillow.

From here to there and everywhere

Use a separate carrying case. A laptop makes your briefcase or backpack too heavy.

Today’s takeaway: Keep your shoulders back to prevent laptop injuries.

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September 30, 2005

Top Four Questions from Information Workers and Computer Users

Yes, they often involve purchasing desk accessories!

Should I use an ergonomic keyboard?

Beware of “ergonomic” as a marketing gimmick. No keyboard is right for every individual, and no piece of equipment can be “ergonomic” on its own.

That said, you might find yourself more comfortable with a new keyboard.

Here are some factors to keep in mind:

  • The position of the keyboard in relation to you is more important than the actual shape of the keyboard.
  • A split keyboard could force you to hold your elbows too far out from your side. Your elbows should be close to your body.
  • A keyboard with a fixed wrist rest can put stress on your fingers, hands, wrist, elbows and shoulders.
  • Look for a keyboard that is stable. It shouldn’t wiggle and jiggle.
  • You should be able to touch the keys lightly. Don’t use a lot of force.
  • Your wrists should be in a neutral position, not bent up or down.

Should I use a wrist rest?

In most cases, no. This makes your arm bear weight, limits your ability to move over the keys and puts pressure on the carpal tunnel. Wrist rests force you to reach. Generally, reaching is bad.

If I have a problem, should I use a splint when keying?

While keyboarding, never use a splint that is rigid. Rigid splints, called “resting” splints, will create elbow and shoulder problems if misused in this way. If your wrist gets tired, you could use a flexible support for part of the day. As always, changing position during the day is helpful.

What is thoracic outlet syndrome?

Sit back in your chair and you won’t find out the hard way.

The thoracic outlet is a tunnel that is below your collarbone and above your first rib. The major nerves, artery and vein for your arm travel through this tunnel.

If you lean forward at your keyboard with rounded shoulders and your head forward, you close off that tunnel, creating pain and numbness in your arm.

The Bottom Line: Correct posture is more important than particular products.

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August 31, 2005

Home Study Spaces: Help Children Work Without Pain

New clothes for growing bodies. New shoes for growing feet. Same old workspace?

We adults think we spend a lot of time at the computer. But children spend as much or even more time.

Like adults, children can suffer from fatigue and pain due to the way they sit, keyboard, use a mouse, and write.

To avoid injury, children must work with good posture. For good posture, a child’s workspace needs to fit.

Does your child’s workspace have these problems?

  • Chair too low. If I were going to buy one thing for a child’s workspace, it would be an adjustable chair. That way, the work area can grow as the child grows.
  • Keyboarding surface too high. Many children’s desks are 30 inches high. A keyboarding surface should be no higher than 27 inches and should be at least 3 feet wide.
  • No way to look straight ahead and type from a paper or a book. Children end up craning their necks to read papers and notes. Add a copy stand that is in line with the monitor or teach a child to tape papers to the bottom of the monitor.
  • No footrest. Use the fattest volume of your home encyclopedia for a footrest. This raises knees above hips for comfort.

Of course, you can’t buy a new desk every time you buy a new pair of shoes. So walk around your house with a yardstick and measuring tape. Ask: Is there a better chair? Is there a different table? How can I help the child work so his or her arms and legs form right angles?

Keep in mind the three things that children, like adults, need:

  1. The ability to sit comfortably and with good posture. See the picture on my website.
  2. An environment that aids concentration. Not too hot, not too cold, adequate lighting and no glare. Place the monitor perpendicular to a natural light source to reduce glare.
  3. Room to store books and papers. Keep papers off the floor to avoid slips and slides.

Teach your child A, B, C: Always rest your upper Back against the Chair.

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July 27, 2005

Today’s newsletter describes carpal tunnel syndrome. With a change in habits, people can prevent and recover from this illness.

Carpal Tunnel Syndrome

Not a Permanent Disability

The words “carpal tunnel syndrome” strike fear into the hearts of knowledge workers.

What is the carpal tunnel? All the tendons that make your fingers work the keyboard go through a tunnel in your wrist made up of eight carpal bones and a thick band of ligament. Nine tendons and one nerve go through that tunnel.

Where is the carpal tunnel? To find your carpal tunnel, put one elbow at your side with your forearm and palm facing the ceiling. Take the index finger and thumb of your opposite hand and put it around your wrist as close to your hand as you can get. This is the carpal tunnel.

What creates carpal tunnel syndrome? Anything that takes up space and puts pressure on the nerve will create carpal tunnel syndrome. For example, swelling due to pregnancy can cause carpal tunnel syndrome.

Why does keying cause carpal tunnel syndrome? If you’re working without breaks, the tendons that power your fingers become hot and swollen. They take up extra space and put pressure on the nerve.

Where are the symptoms of carpal tunnel syndrome? Pain, numbness or tingling in the second and third fingers, half of the fourth finger, and the thumb. Your fingers might feel swollen.

What are not symptoms of carpal tunnel syndrome? If your little finger hurts, you don’t have carpal tunnel syndrome. If your wrist hurts, you probably don’t have carpal tunnel syndrome.

Is carpal tunnel syndrome permanent? No. With a change of habits, people recover.

How can you prevent carpal tunnel syndrome? The number one cause of carpal tunnel syndrome is poor posture at the keyboard and incorrect arm position.

  • Keep your shoulder blades against the back of your chair.
  • Keep your elbows at 90 degrees and your wrists straight—not bent down or up.
  • Drink water while you keyboard.
  • Pay attention to what you’re feeling and recognize the first signs.

Are you worried about carpal tunnel syndrome? Don’t procrastinate. The sooner your get help, the easier it is to cure.

How do people recover? Improve posture. Drink more water. Stretch forearms regularly. Rest between times at the keyboard.

Correct posture, rest and water keep your hands healthy.

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June 15, 2005

Today's newsletter urges you to take a break for lunch. Computer athletes who eat away from their desks can deliver peak afternoon performance.

In Defense of Lunch

Banish Crumbs from Your Desk

Does your keyboard snap, crackle and pop? Do you habitually wolf down a sandwich while staring at a screen?

If so, here's an easy way to increase your on-the-job productivity: Take a break for lunch.

Eating away from your desk is good for your health and your body mechanics. But it's also a great way to get more work done.

Think about it: If you're holding a doughnut, you can't keyboard. If you spill coffee on a spreadsheet, you have to print it out all over again. If you can't find your notes under old sandwich wrappers, you lose your train of thought.

If there are ketchup packets in your pen drawer, where is your pen?

Simply by segregating what you do where, you can dramatically improve your work environment, your mood, your health and your productivity.

Lunch is not a two-hour, three-martini blowout. You can eat lunch away from your desk in as little as 10 or 15 minutes. Here's how:

One day at a time. Eat away from your desk just one day a week. Choose a day when you have an appointment right before lunchtime. Then glide into lunch.

Track your time online. Are you spending unproductive time online? Cut down on nonproductive computer time in exchange for some refreshing time away from your screen.

Watch yourself. Look at that posture: sandwich in hand, twisting to keyboard. Think about what at-desk eating is doing to your spine, and you'll be more inclined to eat somewhere else.

Harness your ambition. A professional workspace is free of crumbs and food trash. Eat away from your desk and your workspace stays neat.

Get outside. A change of scene and some fresh air reboots your concentration and renews your energy. A quick walk is good for muscles that have been sitting all morning.

Make time for yourself. If you run errands on your lunch hour, you still need to eat. Carve out just 10 minutes for yourself.

Resist peer pressure. In some offices, face time matters. But eating at workstations is bad for business. Spills ruin equipment. Smells distress visitors. Make a conscious choice to take a break.

Power lunching: In 10 minutes, you can rest tired muscles, breath in some fresh air, and gain energy for a productive afternoon.

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May 11, 2005

Today's newsletter tells you how quick breaks help you avoid fatigue and pain. For your mind and your body, even 10 seconds can make a difference.

Get Up and Move!

Change your posture, reboot your brain

Variety is the spice of life. It's also the secret to avoiding repetitive motion injuries.

People who vary their work activities throughout the day are more likely to avoid painful shoulders, aching hands, sore backs, and tender wrists. By mixing up your activities and taking frequent breaks, you can keep your body healthy--and maybe even increase your productivity on the job.

Just 10 to 30 seconds, every 30 minutes

You might worry that taking breaks will make you less productive. You imagine Dagwood Bumstead, lolling around the water cooler until Mr. Dithers chases him back to his desk.

Fortunately, there's no need to go out for pizza in order to rest your wrists. In just 10 to 30 seconds, right in your cube or office, you can refresh your mind and your body. Make a small change every 30 minutes and you'll prevent fatigue and injury.

Here are some ways to quickly readjust your body posture:

Adjust your equipment. Increase or decrease the magnification of your screen. Adjust your footrest. Change the angle of your keyboard. Raise or lower your chair. With each tiny change, some muscles relax and different muscles start to work, preventing injury.

Mix things up. If you have to make phone calls and keyboard, make a few phone calls, then keyboard a bit, then go back to the phone. If you have a separate keyboarding surface and desk space, move back and forth between the two work areas.

Speak face to face with coworkers. It makes a nice change from email. And it's good not only for your body but also for office camaraderie.

Walk to the printer. Don't let your hard copies accumulate. Stroll to fetch them every time you print, even if it's just two steps away.

Drink water. You get the walk to the faucet or fridge, and you keep your muscles hydrated, which prevents injury.

Stand up every time your phone rings. Ideally, stand up and walk around while you speak. But even if you need to sit down to take the call, you've still had a break.

Look out the window. A respite for body and soul.

Break for success: In a few seconds, you can uncramp tired muscles, correct bad posture and gain new energy for the task at hand.

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March 31, 2005

 

Today's newsletter focuses on preventing injury to your shoulders. When you use your mouse, keep your hand loose and avoid overextending your arm.

Mousing Around

Like tennis elbow, mouse shoulder is painful and preventable

Stretch. . . s t r e t c h . . . s t r e t c h . . . s t r e t c h . . . snap! Overstretched or overused, your tendons can react like a worn out elastic band.

Irritated tendons are inflamed tendons, and inflamed tendons hurt. People who play tennis know this pain as "tennis elbow." Computer users feel it as "mouse shoulder."

This is the pain that results when one or more of the tendons attached to your rotator cuff become irritated, brittle or torn. You might find it difficult to put on your coat. You may feel pain when you reach forward. Sleeping on the affected arm might be uncomfortable enough to wake you.

You can escape this sort of overuse injury by paying careful attention to the way you use your mouse:

Stay in line. Your mouse should be in line with your keyboard. You should be able to reach the mouse easily. Don't stretch forward. Don't reach up or down. Just make a smooth motion and keep your elbow close to your body.

Check your fit. Different size feet require different sizes of shoes. Different sized hands require different sizes of mouse or trackball. If you're clenching your hand all day, you'll irritate your tendons. You shouldn't have to grip your mouse; rather, aim to keep your whole hand relaxed.

Don't bobble. Your keyboard support should be firm. If the support isn't firm, it will move when you put your weight on the mouse, requiring you to apply more pressure to click. The greater the pressure, the greater the strain. You want to use as little pressure as possible, so you require as little of your hand as possible.

Don't overuse. Take regular breaks, at least once every 30 minutes. Stretch and relax your hands. Learn keystroke commands so you rely less on the mouse. Here are a few for Windows and Office:

  • Ctrl C Copy
  • Ctrl X Cut
  • Ctrl V Paste
  • Ctrl Z Undo
  • Ctrl-Esc Go to the Start menu
  • Alt F4 Close the active application

Here's the cheese: Keep your hand relaxed. Keep your arms close to your body. A clenched fist and an extended arm lead to pain.

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February 28, 2005

Today's newsletter focuses on preventing injury to your spine and your arms. With a few simple adjustments, you can make your desk chair more supportive--and more comfortable.

Sitting Pretty

Get comfortable and prevent injury by adjusting your chair

Does your desk chair feel a little bit like your VCR?

Too many buttons and levers? Not sure which one to push?

Should you raise the back? Lower the seat? And what about those armrests?

A few simple changes can make you more comfortable and protect your spine, neck, shoulders and arms.

Remember, on its own, your chair can't be "ergonomic." The way you sit and work creates an ergonomically sound environment.

So ask yourself these eight questions about your chair:

  1. Is your seat parallel to the floor? The seat should not lean back--that's the equivalent of being tipped back on two legs.
  2. Is your back perpendicular to the floor? You should be upright, with your ear over your shoulder and your shoulder over your hip.
  3. Does the chair support your thighs? Sit back in the chair. Put your hips back in the chair as far as you can. When you do that, the majority of your thigh should be supported by the chair. On some chairs, you can move the seat pan in or out to accommodate the length of your thighs.
  4. Does the edge of the chair touch the back of your calf? If you answered yes, your chair maybe too big. Try moving the seat pan back, but if you are 5'4" or shorter, you may need a small chair.
  5. Are your forearms parallel to the floor when you keyboard? Adjust the height of your chair so they are.
  6. Are your knees as high as or--even better-- higher than your hips? Keeping your elbows at 90 degrees with your hands on the keyboard, your knees should be above your hips.
  7. Is the backrest high enough? The bottom of your shoulder blades should touch the chair when you are keying.
  8. Are your arms close to your body? The inside of your elbows should touch your body. Don't let the armrests make you stretch to reach them. For most people, the best solution is to push the arms down and out of way.

The Bottom Line: Take a minute to look at the way you sit, and you'll be more comfortable all day.

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January 26, 2005

Today's newsletter focuses on safeguarding your vision. If your eyes feel tired at the end of the day, five simple steps can boost your eye energy.

Eyes on the Prize

How to work productively and protect your vision

Computer users know that it's important to change position in order to avoid overuse injuries to hands, shoulders, back and neck. In the same way, repetitive strain can harm the small muscles around your eyes, making it difficult to work comfortably- and even harming your vision.

With a few simple precautions, you can dramatically improve the work environment for those baby blues. Here's how:

Follow the 20/20 rule. Take regular breaks. Every 20 minutes, look away 20 feet for 20 seconds. If you're near a window, gaze into the distance. If you're in a cubicle, focus on the wall outside your entryway.

Clean your screen every day. Your eyes work harder when you're peering through dust and dirt. Do not use water or fancy cleaners-just dust with a soft lint-free cloth or screen wipes.

Be like Goldilocks. Not too close, not too far. Keep that screen 18 to 24 inches away from your eyes. That's just right.

Mix big and small. Working on a long document all day? Change the way you view it to make the text larger or smaller. In Microsoft Word, click "View" and "Zoom" to see your choices. That way, you'll use different eye muscles throughout the day.

Make sure your screen stands up straight. You wouldn't watch television at a strong angle. Don't use your computer that way either.

Choose a soothing color. Change your desktop background color to olive green. For Windows users, here's how:

  • At the Start menu, click on "Control Panel"
  • Click "Appearance and Themes"
  • Click "Change the desktop background"
  • At the "Appearance" tab, select the "Olive Green" color scheme.
  • Click "Apply." Then click "OK."

The Big Picture: Everything you do to make life easier on your eyes makes life easier on you.

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